More clients.The same reviewer.
Free your team from repetitive work. Compare a redesigned workflow, AI support and extra people before deciding how to grow.
Turn AI intoa better wayto work.
Your AI operations partner. Improve your workflows, give the right tasks to people and AI agents, and keep getting better—with clear ownership and measurable results.
For founders & operations leaders · 10–50 people
- 01Understand the work
Your tasks, people and handoffs.
- 02Design people + AI
The right role for every task.
- 03Keep improving
Test the result. Adapt each week.
Less repetitive work
More capacity to grow
AI that improves the whole job01 / MAKE PEOPLE AND AI WORK BETTER TOGETHERYour business moves.
Your business moves.
Your workflows should too.
Growing demand, repetitive work or AI that adds more checking. Start with the pressure you feel; find a better way to organise the work.
AI arrived.The checking stayed.
Put AI in the right steps, with clear human checks. Improve the whole workflow, including the work left with your team.
More commitments.A fixed budget.
Simplify repeated tasks and hand suitable steps to AI agents. Compare the full cost while protecting service quality.
02 / YOUR DATA. A FASTER START.Your tasks already
Your tasks already
tell a story.
Start there.
- 1Choose a tracker or upload your records
- 2Review the workflow behind your tasks
- 3Choose what people and AI could do better
CLIENT ONBOARDINGIllustrative example
A first draft is only
part of the job.
The bottleneck can sit behind the task.
Human minutes per case. Prepared assumptions.Verify the pack and resolve exceptions. A faster draft can still leave the same person doing more checking.
03 / DESIGN THE RIGHT MIX OF PEOPLE AND AIThe right task.
The right task.
The right hands.
A better workflow.
CLIENT ONBOARDING / 30 CASES A WEEKExample
Less work. A role gap still remains.
Current process20 h/week
Selected option14.5 h/week
2.5 hours still missing across rolesIncludes preparation, review, corrections and oversight.
Next: agree one small test.
Check whether the change reduces effort without missing critical checks.
04 / YOUR WEEKLY OPERATIONS REVIEWWhat saved time?
What saved time?
What slipped?
What’s next?
A useful change should stay useful. See how people and AI performed, catch work shifting back to your team, and agree what happens next.
- Results across people, AI and the complete workflow
- Review and exception work that needs attention
- One agreed action, owner and follow-up
WEEKLY REVIEW / ILLUSTRATIVE EXAMPLE
One change. A named owner.
The example team will use AI to prepare a draft from approved context. People keep source verification, exceptions and release approval.
Operations lead · confirm the test with the team
Continue · Revise · PauseA stable, useful process is worth keeping.
05 / WHAT COULD YOUR TEAM GET BACK?Hours back.
Hours back.
Room for more business.
TRY YOUR TEAM’S NUMBERS
Client onboarding
Same workload. Less time spent on every case.
40 min now29 min after
Adjust the assumptions
Include preparation, review, corrections and ongoing oversight. These are editable planning assumptions, not measured results or industry benchmarks.
Value of the time released€1,320 / month
Room for up to 2 more clients
If the released hours fit the delivery work in every role.
What does this number mean?
Time value = 22 hours × €60. It becomes cash savings only when a payment, such as overtime or contractor work, actually disappears. Service fees are excluded from this capacity illustration.
Additional client capacity uses the tightest role, with Delivery specialist: 6 hours per new client per month; Account lead: 2 hours per new client per month. Confirm delivery needs before accepting more clients. This time is not also counted as avoided spending.
06 / START WITH A PLAN. KEEP MAKING PROGRESS.A better workflow now.
A better workflow now.
An AI operations partner
as you grow.
FIRST CONNECTION + ANALYSIS€500
Map the work. Design the people + AI workflow. Review the first test.
THEN, EACH MONTH€200
A weekly decision brief, follow-through and support for one priority workflow.
€2,700 in year one if continued for 12 months.
Month to month. Taxes and separately scoped work excluded.
Build a better way for people and AI to work.
- See where to focus
Bring your work records. Get a view of the processes they cover, then choose one priority with a named owner.
- Give each task the right kind of support
Decide what stays human, what AI assists and what an agent can execute. Compare the full effort, cost and quality trade-offs.
- Make the handoffs work
Get a revised workflow with inputs, human owners, agent boundaries, approval rules and a small test. Agree tools and implementation before live use.
- Know what to do next week
Review the result, catch new bottlenecks and agree the next action. Keep a stable process when it is still doing its job.
Company visibility. One priority workflow.
Your team owns business decisions and approves live use. Custom implementation, bespoke integrations and specialist consulting are separately scoped. Live execution is a target capability; the current prototype illustrates it with a simulation.
07 / BEFORE YOU STARTA little clarity
A little clarity
goes a long way.
Could I do this with a chatbot or spreadsheet?
Yes. Workshaper connects the process map, task allocation, human approvals and test evidence in one place, then returns to the results each week. Its intended value is helping your team organise and improve human–AI work with less coordination effort.
Who is Workshaper for?
Our first focus is founders and operations leaders in service companies with 10–50 people. Start with one repeatable workflow. The wider vision is a shared system for designing, coordinating and improving work across people and AI agents.
What does the €500 start include?
Initial connection and scope setup, a review of the available data, a baseline of effort and costs, options for change and the first review of expected benefits. The proposal is €500 for month one, then €200/month from month two. Taxes are excluded. No purchase starts in this prototype.
What is included for €200 a month?
The proposed subscription covers one configured workflow: tracking the work and its costs, agreed automation with human decisions and exceptions, weekly review and standard product support. Custom implementations, new bespoke integrations and specialist consulting are separately scoped.
Do we need a new improvement every week?
No. A short weekly check can confirm that a useful process is holding up. The weekly review checks workload, quality, exceptions and costs, then records a decision to keep, revise or pause.
Who makes the decisions?
Your team keeps responsibility for quality, staffing and consequential actions. The proposed assistant gathers context, executes agreed steps and routes exceptions. It does not take over the entire business or make hiring decisions for you.
What works in this prototype?
Tracker connections use labelled demonstration data; CSV import uses your file. You can compare inputs, explore a simulated approval workflow, record test observations and save weekly reviews. Live integrations, AI execution, automatic monitoring, notifications and billing are not active.